Managed Print Services for Education
We recognise that Education MPS differs from traditional business-focused services. Our support extends beyond simply supplying devices and hardware; we’re committed to delivering a comprehensive MPS that achieves meaningful results for your institution.
Get in touch for a consultationWith more than 50 years of print expertise, our Managed Print Services for Education are crafted to deliver comprehensive support and exceptional service
We’re committed to driving positive outcomes and continually evolving to meet the sector’s changing demands. Our dedicated Public Sector team and engineers possess extensive experience working with schools, colleges, universities, and Multi-Academy Trusts, forging long-standing partnerships across the UK.
Operating from 15 office locations, our network of local teams provides friendly, people-focused support. We believe technology should enhance, not replace, human interaction and empower teachers to achieve outstanding results. This approach has established us as a trusted supplier on multiple educational frameworks.
Above all, we’re passionate about connecting people and technology to ensure reliable and secure printing for schools . Our education MPS is well suited to today’s hybrid learning environments. Whether supporting nurseries or large Multi-Academy Trusts, we help institutions manage both digital and paper documents efficiently, allowing teachers, staff, and students to focus on what truly matters.
A complete, compliant and sustainable Managed Print Partner
- Secure technology: ISO 27001, ISO 14001, and Cyber Essentials Plus
- Complete offering: A comprehensive range of A3 and A4 mono and colour print devices
- Complementary offering: Our expertise stretches from Managed Print to IT Services, Audio Visual, and Workplace Design
- Trusted technology partner: Our devices are our own – we manufacture, deliver, install, and support. It’s that simple.
- Sector compliance: DBS-checked engineers and over 50 years’ experience in Education MPS
- Sustainability: A free toner recycling scheme, energy-saving features, and low melt toner
- Software support: We support with print and document management solutions such as Coreza Print and PaperCut
What does Sharp Managed Print Services for Education include?
Our support extends beyond simply supplying devices and hardware; we’re committed to delivering a comprehensive MPS that achieves meaningful results for your institution.
Print Environment Audit
Our education experts will conduct a fleet discovery, usage analysis, and device consolidation plan. This process gives us a complete picture of your print environment, highlighting what works well and identifying areas for improvement and cost savings.
Device procurement, deployment & installation
Our education-ready photocopiers and printers feature secure setup and standardised interfaces across your fleet. We work closely with you to deploy and install devices, ensuring they are ready to use from day one.
Proactive monitoring & break-fix support
Our support goes further than installation. With our 13 UK-based helpdesk teams and remote device management via OneStop, we cover key areas such as toner alerts and automatic toner fulfilment.
Secure devices
Our devices come with robust security as standard, supporting secure printing for schools.
Compliance support
We work with you to explore further security and compliance enhancements, such as user authentication and print policies. Our ISO 27001 and Cyber Essentials Plus certifications demonstrate our commitment to the highest standards.
Sustainability Programme
Through our Eco Vision 2050 initiative, our next-generation MFPs use up to 50% recycled plastic in their manufacture. They meet the latest Energy Star 3.0 and Blue Angel standards while minimising energy consumption. We also provide toner recycling as part of your service.
Training & change management
Upon installation, our engineers provide quick and straightforward training for key staff, ensuring a swift start. Depending on your needs, we can also offer in-depth manuals or guidance for your teams and students, working with you to plan this from the outset.
Ongoing optimisation & reporting
Clear, transparent monthly or quarterly reporting through OneStop, our proactive machine monitoring software. Gain an accurate view of your usage and transparent billing—ensuring complete control and cost visibility.
Enhance your Education MPS with Print Management Software
A high-quality Managed Print Service is enhanced through the implementation of rules-based printing, quotas, cost centres, secure pull printing, and detailed reporting. We deliver these features using leading software solutions such as PaperCut for schools and Coreza Print.
View our Print Management Software
Sharp Toner Recycling Scheme
Our toner recycling scheme is accessible to all our MPS education clients, regardless of the number of devices you have in your fleet. At no extra cost to you, you’ll be able to confidentially demonstrate your commitment to recycling your cartridges to your key stakeholders, staff, and students.
Sign up to our scheme
The printers are used for general office printing, marketing materials, contracts or work sheets, and students can print hard copies of their assignments. The devices themselves are a lot lower cost for us than the previous brand, and better quality.Ruby Chittenden, Communications Manager
Managed Print Services for Education FAQs
Managed Print Services (MPS) for schools is a proactive, fully managed approach to controlling and optimising your printing environment. It typically includes the rightsizing of devices (so you only pay for what you need), automatic supply replenishment, usage monitoring, cost controls, secure printing features, remote support, and ongoing maintenance. For schools, this means improved reliability, reduced colour and paper waste, stronger data protection, and complete visibility of printing across classrooms, admin areas, departments, and multiple sites.
Yes. Modern education-focused print solutions make printing simpler than ever before. Features such as FollowMe Printing, ID card authentication, and print-from-anywhere mean staff can print to a single queue and release their documents at any device.
Yes. Schools increasingly use a mix of devices such as Windows laptops, iPads, Macs, and Chromebooks. Solutions like PaperCut Hive, PaperCut MF, Coreza and Job Accounting, Synappx Cloud Print together with print devices offer seamless printing across:
- Windows
- macOS
- iOS / iPadOS
- ChromeOS
This ensures students and staff can print reliably, regardless of the device or platform their school uses.
Cost savings come from rules-based printing and slowly changing user behaviours. Typical costreduction methods include:
- Default duplex printing to cut paper use
- Colour control prompts to reduce unnecessary colour pages
- Consolidating inefficient desktop printers into fewer, faster MFPs
- Automated monitoring to prevent overuse and identify expensive habits
- Simple user training so teachers can print efficiently without extra effort
Education environments handle sensitive information daily. MPS strengthens data protection by introducing:
- Secure print release, ensuring documents never sit on output trays
- User authentication (ID cards, PIN, or login)
- Full audit trails showing who printed what and when
- Role-based access controls to restrict sensitive documents
- Encrypted data transmission, especially when using cloud print
We offer a free recycling scheme.
- Recycling boxes or bags for used toner and consumables
- Collection or return options depending on preference
- Processing through approved recycling partners
This helps schools meet their sustainability targets and avoid sending waste to landfill.
Yes. Our Managed Print Services are ideal for MATs that need consistent control across multiple schools. Using cloud-based print management and centralised reporting, Trusts can achieve:
- Trust-wide visibility of costs, colour usage, volumes, and behaviour
- Shared print policies to ensure consistency
- Site-level flexibility where required
- Central billing and purchasing for easier budgeting
- Remote management, reducing IT time spent travelling between campuses
Schools and MATs often see significant improvements in the first term, including:
- Significant reductions in print and paper costs
- Lower colour usage due to smart controls
- Less waste and fewer abandoned jobs
- Better uptime, thanks to proactive monitoring
- Improved security and GDPR compliance
- Reduced IT workload, leave the print management to us.