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Security

Sharp’s printers and photocopiers include many advanced security features to protect you from a multitude of information security threats and help you comply with data protection regulations.

Information Security

Information security breaches through networked and Internet-enabled devices like printers and photocopiers (MFPs) are a reality – and getting worse as new vulnerabilities are exploited. The average cost of a single data loss incident due to unsecure printing practices has now reached £825,000 in Europe*. 

While the issue of data security is high on the agenda of most organisations, printers are often overlooked and can be a potential weak spot in your document security, print security, device security and network security. Recent research conducted by Sharp shows that 

21% of office workers confirmed that they do not have any security processes in place for printers or MFPs**

- making them a key target for hackers as they provide a gateway into your business and enable access to sensitive information contained in print and scan jobs. 

* “Print Security Landscape 2020”, Quocirca 
** “Simple Printer Security for Small Business”, 2020, Sharp 

Two colleagues walking through office-printer-Product

Protect your data

However, to be fully effective, information security measures need to protect your systems and valuable business information from all forms of unauthorised access, use, disclosure, modification or destruction: 

  • Physical threats – any physical actions and events that could cause serious loss or damage of information or systems, whether internal, like an unstable power supply, external, such as lightning strikes, or human, perhaps due to a disgruntled employee. 
  • Network threats – any activity that enables unauthorised access to your network, usually to access or compromise data, such as the introduction of viruses and malware to steal confidential information, like phishing campaigns, or to prevent access to your systems through Denial-of-Service (DoS) attacks or ransomware. 
  • Legal responsibilities – the protection of any sensitive data that a business holds, wherever it is held, such as employee records, customer information and account data, as required by prevailing government or industry regulations, such as GDPR. 
IT technician with laptop in data centre

How Sharp can help

Sharp recognises that information security is an essential part of your document and print management strategy.

BESPOKE PRINTER PROFILING

Smart Security Service

Sharp recognises that information security is an essential part of your document and print management strategy. If commercially sensitive or business-critical information is stolen or compromised it can have a huge operational, financial and reputational impact.

We manage everything for you through our Complete Print Security service. This includes a bespoke profiling tool that is designed to assess data threats to your MFPs. Our security experts tailor a unique security configuration to match your organisation’s security policy. We then ensure that all of your Sharp printers and photocopiers are pre-configured, delivered, installed and integrated simply and as securely as possible.

As part of our innovative Complete Print Security service, we also proactively manage your entire print environment to protect your information. We will monitor your MFP fleet 24/7 using an industry-leading Security Information and Event Management (SIEM) system, so we can immediately identify any attempts at unauthorised access, system changes or other security alerts – and mitigate them. 

Our powerful security solutions also mean you can access Sharp printers and photocopiers from your own smartphone or mobile device as easily and safely as an office PC. So you can enjoy hassle-free printing, simplified scanning and seamless information sharing wherever you are. 

Person working

FUNDAMENTAL SECURITY PRACTICES

On-Device Security Features

Sharp printers and photocopiers include a suite of security features. These are designed to help you control and manage your print security policies. They also protect your information and document assets from a multitude of physical and cyber security threats, while helping you to meet your legal compliance requirements. They include:

  • User Authentication before you can use a device 
  • Serverless Print Release so users can securely print and release jobs from up to 5 other devices on the same network
  • Automatic Encryption of any documents stored on or emailed from the device 
  • Self-Healing Technology to safely recover a device in the event of an attack 
  • Flashing LED to remind you to retrieve your documents after scanning 
  • Whitelisting of applications and firmware that can communicate with the device, helping to prevent unauthorised access
  • SSL/TLS Certificate Validation to check that third party servers communicating with your device are safe 
  • Audit Trail and job log features to provide a comprehensive review of all user activity 
MFP-user authentication-lifestyle