Sharp Optimised Visitor Management System

What is the Sharp Optimised Visitor Management System?

Our new Optimised Visitor Management system is a smart, simple and user-friendly platform for visitor, employee, and subcontractor registration. It allows you to make a great first impression, while freeing up administrative resources for more productive jobs.

The reception area of your office or business is more important than you may think. It is the first experience many guests, stakeholders and employees coming through the front doors will have, and as numerous studies have shown, first impressions can take as little as seven seconds to form. What’s more, those impressions can make a real difference.

That’s why we’ve introduced the Sharp Optimised Visitor Management system. Comprising of two elements: A Sharp interactive display, along with intuitive people presence management software.

Sharp Optimised Visitor Management System

The intuitive software and touch screen solution offers a simple self-sign-in and out system for guests, making it quick and easy for visitors to report on their own when they arrive at, or leave, a building or department. At the same time, visitors can receive important information about the business and building, as well as give their consent to data protection rules and legal requirements.

Not only will your business always have an accurate and up-to-date list of who is on site, it also supports compliance with data protection and privacy regulation, including GDPR. As part of the sign-in process, visitors can be informed of the company’s data privacy policy and be asked to accept it. Once the sign-in process is complete, it will automatically output the right kind of access card required.

Businesses can choose from a range of display types from the Sharp range, opting for either 10-inch, 15-inch and even 40-inch touch panels, depending on customer requirements.

The interface is completely configurable, from welcome screen branding and images to tailored registration questions. We also offer complete configuration and support as part of the service, to make sure it meets the needs of your business.  

 Software Solution

We have partnered with WhosOnLocation to provide the presence management software that monitors the safe and secure movement of people through your building, offices, and work sites. The powerful, cloud-based solution unites visitor, contractor, employee, and emergency management, enabling organisations to secure their facilities and ensure the safety of every person on-site.

WhosOnLocation presently serve organisations in 35 countries around the world, and manage over 13 million secure movements through thousands of locations each year.

Business Benefits of Sharp Optimised Visitor Management

There are clear business benefits to installing and implementing an Optimised Visitor Management system. What’s more, the sign-in service includes many time-saving features for reception staff.

While visitors can easily register on the screen when they arrive or leave your premises, it simultaneously allows your business to follow the best safety and health legislations, as well as GDPR, in the workplace. It creates a safer workplace where all visitors are efficiently registered, so that security will know who is present and moving around the building at any given time.

The system can automatically print the correct type of access card and notify employees via email, and/or text, that their guest has arrived and awaiting them in reception.

Visitors or large groups can be pre-registered to enable fast-track sign in via a QR code. Similarly, returning guests are remembered by the system to speed up the sign-in process. While on the premises, all visitors can easily be contacted in an emergency with a text message, adding an additional layer of security and safety to your business visitors.

For that added element of personalisation, we’ve also included an optional label printer that can quickly and smoothly print out guest badges – still a prerequisite in many offices and site buildings. You can decide for yourself what information is to be included on the badge. Information about the visitor and his host can be displayed, as well as WiFi information and safety instructions. 

Alternatively, businesses can choose a paperless solution with guests receiving their badge as a QR code via email or SMS, like a digital airline boarding pass.

The data collected by the Optimised Visitor Management system can be used to generate real-time reports that enable organisations to make data driven decisions based on people presence insights, such as managing their shared spaces more efficiently, from meeting rooms to car parks.

The Sharp Optimised Visitor Management System has been designed to offer a complete and secure way to streamline the reception area of your business. To find out more about our digital transformation solutions and to arrange a demonstration, Get In Touch.

Learn more