Office workers working at desks
Office workers working at desks

Learn About Printers

From basic office printers to advanced multifunction printer models and light production devices, it can be a challenge to decide which printer is best for your organisation’s needs.

What are the best printers for my office?

There’s a lot to consider when it comes to choosing the best printer for your office. It’s not just about what you want your device to do, but also how much space you have and your available budget.

Desktop printers

If you’re buying for an executive’s office or a meeting room, a basic desktop printer could be the best choice. Although lacking some of the more advanced networking options found in all-in-one and multifunction printers, they pack versatile print options in a small footprint.

Desktop printer

All-in-one/multifunction

A design studio or busy office with a high print volume or wide variety of print needs would be better suited to colour multifunction printers.

Multifunction printers allow you to print, copy, scan, and fax, making them a perfect choice for busy offices. They can even be configured to include hole punching, booklet making, and other finishing options. Most multifunction printers use laser toner, which is longer lasting than the ink used in inkjets.

Product-Printer-MX-6071

Colour printers

Black and white printers are great for basic text documents, but colour printers are increasingly popular due to their versatility. You can also prevent unnecessary use of colour by restricting access to specific users with print management software, in turn helping you cut costs. 

Product-Printer-MX-C304W-colour scanning

Light production printers

If your workplace has more advanced print needs, then light production printers are a great choice. These are great for high volume print work, or more complex print jobs, such as booklet making, binding, and banner making. 

Product-Printer-MX-8081

How to keep your printer better protected against hackers

Printers contain the same components as your laptop computer, meaning they are targeted by hackers in just the same way. The best devices feature multi-layered security measures designed to protect your sensitive data. Look out for: 

  • Self-healing firmware for backing up settings and aiding recovery in the event of an attack.  

  • Whitelisting for monitoring access attempts and only granting access to applications and operating firmware that are on an approved whitelist.  

  • S/MIME encryption to prevent the interception of data during email transmission. 

Man-pressing-lock-icon-on screen