DocuWare - Document Management Software

What is DocuWare? 

Also known as a document management system or DMS, DocuWare is  secure and scalable on-premise or cloud-based document management software. 

The software is used to capture, store, and track digital files and documents to save you time and money, increase your document security, provide full audit trails and centralise your storage.  

Team meeting on Docuware solutions

How does it work?  

DocuWare document management integrates directly with your print devices and email system to store your business documents centrally and securely. Documents can be accessed by authorised employees from any internet-ready device, such as a laptop or smartphone.  

DocuWare software drives collaboration by allowing your employees to securely edit, annotate, and share documents. As an administrator, you’ll be able to control access rights, set groups and create rules to ensure your confidential business data remains secure.  

Printer display panel docuware

Who is it for?  

Electronic document management software is ideal for organisations with teams that work remotely in different locations. Industries with proven success after using DocuWare software include:  

Billing & Finance. Finance departments often rely on manual, paper-heavy processes. DocuWare helps to cut down on paper use, avoid clerical errors, reduce invoice handling, streamline approval and eliminate manual data entry. The software improves efficiency by freeing up time for high priority tasks. 

The software links related documents and information directly to the order process so you can generate invoices faster, answer customer questions, and track individual payment plans or special discounts. 

It can also help with financial audits by providing a central reference point for emails, letters or contracts connected with each record. 

Human resources. The software stores and organises confidential employee information, keeping it secure with HIPAA and GDPR-compliant access controls, allowing HR departments to improve their internal processes and helps employers with recruiting and talent management. 

Sales and marketing. Sales teams can quickly store, access and share prospect or customer information. Marketing departments can set up web forms for enquiries and data capture, assisting with lead generation and helping to maintain accurate customer records.  

Finance team using Docuware

What are the benefits? 

  • Intelligent document capture – the software is highly intelligent. It captures the most important and most valuable information within your documents and automatically converts it to structured digital data. In-built learning technology remembers all amendments. 

  • Workflow & task management – the Workflow Manager tool lets you design the steps within a workflow process, automatically connecting them with the necessary actions, all from an intuitive and user-friendly drag and drop interface. Email notifications can be set up to prompt colleagues to work on a document at relevant point in a workflow. 

  • Digitisation – your documents are fully digitised, including the signing process. Electronic or digital signatures can be used to simplify document workflows by reducing paper use and automatically notifying employees when documents are ready to sign. You can also create fully customisable web forms with checkboxes, text fields, file uploads and dropdown menus. 

  • Email integration – increase productivity with Microsoft Outlook integration by securely archiving incoming and outgoing email, while triggering new workflow tasks. 

  • System integration - DocuWare is built to work alongside your IT infrastructure, with 500 different integration features across email, team portals, CRM, ERP, HR systems, homegrown software and more. A REST API is available, as well as code free integration.  

Hands typing on a laptop

Why partner with Sharp for document and print management? 

We’ll work with you to understand your businesses objectives, before drawing on decades of experience in the provision of cost-effective electronic document management and managed print services to build a unique solution tailored to your needs.  

By partnering with Sharp, you’ll have access to competitive DocuWare pricing, and the backing of a leading and trusted brand. We work with a UK-based third-party helpdesk who deliver friendly support in plain English, and we have a nationwide team of over 250 engineers, with teams local to every region of the country, so you can rest assured that you’re in good hands.  

Meeting document capture